Guidelines & Resources for Virtual Poster Presentation

2021 TEACH Education Day Guidelines & Resources for Virtual Poster Presentation

With our pivot to an online format, we are asking that authors create two exciting ways to share their research with the TEACH community.

#1 – E-Posters

Due to the virtual nature of this year’s event, we are only accepting Electronic Posters (E-Posters) in PDF format. E-posters should demonstrate how the study described has advanced education excellence and/or contributed to health professions education. E-posters should be created as a single PowerPoint slide and include the components listed above. We encourage you to include graphics, ensure that your e-poster is visually appealing, and concisely outline the key points of your research. Please send a PDF of your poster to by October 11.

All e-posters should include the following components:

  • Title
  • Authors (One or more authors must be present during the poster reception to discuss their work)
  • Background
  • Method
  • Results
  • Conclusion/Discussion
  • References (optional)

Click here to view e-Poster examples from last year’s TEACH Education Day event. While we don’t have a specific template, there are a number of Carilion and VTCSOM templates available for creating posters.

#2 – Brief Recorded Poster Presentation

Authors will create a 2-3 minute recorded presentation (NO LONGER THAN 3-MINUTES) that briefly reviews the highlights of your work (topic, findings, importance) and complements the information shared in your e-poster. The short recording should consist of a descriptive narration of your poster (PowerPoint slide) and be submitted as a .mp4 file to by October 11.

There are two easy options for recording your brief presentations, please see details below.

  • Recording your presentation in Zoom:
    To record your presentation in Zoom, you can quickly install the Zoom client (if you haven’t already done so).

    • Open Zoom. In your profile, click “Settings”, then “Recordings”. Be sure that Local Recordings is on.
    • Begin by selecting “Host a Meeting”.
    • Press the “Record” button. Select “Share Screen” and begin your presentation. As a reminder, your presentation should not exceed 3 minutes.
    • Once you have finished your presentation, you can select “Stop Record” and then end the meeting, or simply end the meeting–which will stop the recording. It will begin to convert your video to your local system into three files: .m4a, .m3u, and .mp4.
    • Recordings must be submitted as a .mp4 file to by October 11.
  • If you would prefer, you can also use PowerPoint. Click here for a super short video with instructions on creating a voiceover PowerPoint.

All participants will be able to access your abstract, brief recording, and your e-Poster PDF from the TEACH website before, during, and after the Education Day events.
Please feel free to email Mariah Rudd ( with any questions.